Falkirk Trinity Church of Scotland SC000652 (the “Congregation”)
Purpose of this Notice
This Privacy Notice outlines the way in which the Congregation will use personal information provided to us. Personal information includes any information that identifies you personally, such as your name, address, email address or telephone number.
The Congregation recognises the importance of your privacy and personal information and we have therefore outlined below how we use, disclose and protect this information. The Congregation, jointly with the Presbytery of Falkirk is the data controller, because we decide how your data are processed and for what purpose. Contact details for us are provided below.
How we use information
We use the information you give to us:
• to administer membership records, including a Communion Roll and Supplementary Roll;
• for pastoral care purposes;
• in relation to participation in Congregational activities ;
• to provide you with information about news, events, and activities within the Congregation or the wider Church of Scotland;
• to provide the services of a parish church to the local community;
• to fulfill contractual or other legal obligations;
• to manage our employees;
• to further our charitable aims, for example through fundraising activities;
• to maintain our accounts and records (including the processing of Gift Aid applications);
• CCTV is in place for the prevention and detection of crime.
• We stream our services on the web as part of our Mission and your image may be shared online.
The Council of the European Union has said that “the processing of personal data should be designed to serve mankind”. Whilst there is some scope for disagreement as to whether this laudable aim has been achieved, the law governing the handling of personal information changed with the coming into force of the General Data Protection Regulation (GDPR) across the EU on 25 May 2018. Brexit will have no impact on that, because the UK Government has said that it will legislate to implement the essential terms of the GDPR in UK law.
Under these regulations we have new obligations to inform members and others that we hold data on, about how we manage this data and what individuals’ rights are. These are detailed below in the “Privacy Notice”.
Disclosure of information
The Congregation will only share your personal information where this is necessary for the purposes set out above. Information will not be shared with any third party outwith the Church of Scotland without your consent unless we are obliged or permitted to do so by law.
Basis for processing personal information
The Congregation processes your information in the course of its legitimate activities, with appropriate safeguards in place, as a not-for-profit body with a religious aim and on the basis that our processing relates solely to members, former members or people who have regular contact with us, and that this information is not disclosed to any third party without your consent.
We also process information where this is necessary for compliance with our legal obligations; where processing is necessary for the purposes of our legitimate interests and such interests are not overridden by your interests or fundamental rights and freedoms; and where you have given consent to the processing of your information for a particular purpose.
Storage and security of personal information
The Congregation will strive to ensure that personal information is accurate and held in a secure and confidential environment. We will keep your personal information for as long as you are a member or adherent or have regular contact with us or so long as we are obliged to keep it by law or may need it in order to respond to any questions or complaints or to show that we treated you fairly. We may also keep it for statistical purposes but if so we will only use it for that purpose. When the information is no longer needed it will be securely destroyed or permanently rendered anonymous.
Obtaining a copy of your personal information
You can request details of the personal information which the Congregation holds about you by contacting us using the contact details given below or via our Contact Form.
Inaccuracies and Objections
If you believe that any information the Congregation holds about you is incorrect or incomplete or if you do not wish your personal information to be held or used by us please let us know. Any information found to be incorrect will be corrected as quickly as possible.
You have the right to object to our use of your personal information, or to ask us to remove or stop using your personal information if there is no need for us to keep it. There may be legal or other reasons why we need to keep or use your data, but please tell us if you think that we should not be using it.
If we are processing your data on the basis of your explicit consent, you can withdraw your consent at any time. Please contact us if you want to do so.
You can contact us via our Contact Form or by getting in touch with Morag Jenkinson at sessionclerk[at]falkirktrinity.org.uk or 01324 625498
How to complain
You have the right to complain to the Information Commissioner’s Office about anything relating to the processing of your personal information by the Congregation. You can contact the ICO via its website at www.ico.org.uk or at Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.